A conference centre is a facility that hosts conferences, meetings and training sessions for groups of people. These facilities typically feature meeting rooms, a theatre and accommodation, all under one roof. They are often located in cities and provide access to amenities, like restaurants and coffee shops. The best conference centres also offer free Wi-Fi and parking. Some even include all-day refreshments and meals as part of their package deals.
The most important thing to consider when choosing a conference venue is the location. Ideally, the facility should be close to hotels and public transportation. This will allow attendees to easily get to the facility and save them from having to deal with traffic issues. It is also important that the venue is easy to reach from other major venues, such as the airport.
In addition to a convenient location, the conference centre should also have enough space for everyone to move around comfortably. This means that it should have at least two or three large rooms, and each room should have ample seating. It should also have an area where speakers and presenters can prepare their presentations. This will ensure that all attendees will have the best possible experience during the event.
Another factor to consider is the sound system. A good quality sound system will make the difference between a successful conference and a failure. The sound system should be able to fill the entire room with crisp, clear audio. It should also be able to adjust according to the acoustics of the room. This way, the sound will always be perfect and there won’t be any distracting noises during the event.
It is also important that the conference centre has a business center with printing services and basic office tools. This will be especially beneficial for conference presenters and exhibitors. It will be much easier to prepare for the big day if they have all of the necessary supplies in one place. Additionally, this will help to reduce waste and encourage green events.
Finally, the conference centre should have modern design and one-of-a-kind elements that make it stand out from other locations. This will give attendees a sense of fun and excitement, which will encourage them to come back next year. It is also a good idea to ask the venue about their sustainability policies.
Educating planners about the benefits of the conference center can help to increase group bookings for your venue or assist in marketing IACC meetings both of which will drive value and ROI for your organization. Rather than hiding the conference room benefits, try to showcase these features by showing photos of actual events held at your conference center. For example, a well-known planner and trainer, Joan Eisenstodt recommends not hiding a room’s natural lighting with drapery and instead highlighting it as an additional bonus.